Why booking the right vendors for your wedding makes all the difference and how to get started.
Newly engaged and have no idea what we do or how to book wedding professionals?
Planning a wedding is an enormous undertaking and it is highly recommended that you hire wedding professionals for a smooth and stress-free day. Most engaged couples are completely new to the wedding world, with little or no knowledge about vendors and it can get very overwhelming.
The best way to start is to first hire a wedding planner to help you research and book the vendors that are a fit for your wedding and budget. Another way is to figure out which ones you need and contact them to know more about their services. Here is my list of the top vendors and their key roles and responsibilities to ensure you choose a good team of wedding professionals.
THE WEDDING PLANNER
This is a professional that focuses on the design, coordination and logistics of a wedding. We are responsible for assisting our clients in planning entire weddings and managing specific wedding activities. Hiring a planner is like buying peace of mind, and well worth it to ensure that all the details are taken care of. Our goal is to always provide the best resources and experience for our clients. This allows you to focus on the most essential aspects of your special day, taking the extra stress off your back and saving you time and money. We are available to you every step of the way so you can enjoy your wedding to the fullest. Together, we create your perfect day, and your happiness is why we do what we do.
Photo: CB Event Planner by Miranda Tate Photography
THE PHOTOGRAPHER & VIDEOGRAPHER
A photographer is a given for weddings, and most times is the first vendor that couples book. What is important is having a professional wedding photographer. Someone who is an expert in weddings and has a eye for capturing those memories with your desired style. They know who, what, where, when and how to photograph, giving you peace of mind on your wedding day.
Videographers have grown in popularity and become just as essential. Being able to re-live the special moments and having them available to share for years is worth it. The day will go by quickly, this way you can see things you missed or from a different point of view. Most couples who didn't get a videographer, whether it was to listen to their vows again, watch their first dance, or show family members who couldn't attend, regretted it.
Photo: Italia Rose Photography & Patrick Drahman Media
Flowers can transform the atmosphere and aesthetic of a space. A wedding florist specializes in bouquets and decorating a venue to fit your desired style. They know which flowers are in bloom and can be combined into beautiful arrangements. They bring color, beauty and personality to your wedding. Flowers complete the overall design scheme and feeling of the day. This vendor provides creative talent and artistic skills with the best floral decorations. They take care of all the details, building process, and setting up for your special day.
Photo: LVR Florals by Austin Denis Photography
THE HAIRSTYLIST & MAKEUP ARTIST
Bridal beauty is one of the most important pieces of a wedding since you definitely want to look and feel your best on your special day. Hairstylists don't just curl hair and add hairspray, they are also artists, creating and styling. Hairstyles can be very tricky and complex, a stylist knows how to manage every type of hair fine, thick, frizzy, wavy, curly or straight. Even if your great at styling your own hair you would want to hire a professional so you have one less thing to stress over on your special day.
MUAs are experts in makeup techniques with full knowledge of skin care and colors. They know what works best for you skin type while achieving your desired look. Makeup artists can skillfully match your skin tone and glam you up while still looking like yourself. Both professionals study for years and are always updating their products and styles. They will give you a stunning look to last you through the night and all the photos.
Photo: Style Me Xochi & Lili Makeup Artist by Italia Rose Photography
The rentals for a wedding or event can be anything from set ups to decorations. This vendor is there to provide what you need for the day to make it even more special. Most companies have a variety of items and colors to choose from so you can have your desired wedding look. They have rentals for ceremonies, such as arches or runners, for receptions, such as lighting or tablescapes, and for other events as well. They are professionals who know how to style and decorate spaces for events. Rental vendors will deliver and set up the items for you and you won't have to worry anything.
Photo: 24/7 Events by Christine Li Photography
A calligrapher can bring your whole wedding style together with the smaller details. They can design anything from the stationery to the signage for the day of. You can get custom made decór and special gifts for your guests too. This will add a more personalized and unique feeling to your overall set up. Getting a calligrapher will help create the tone for your wedding and bring your vision to life.
Photo: Taylor Design Studio by Miranda Tate Photography
THE BAKER & CATERER
A baker that specializes in making wedding cakes and desserts will deliver exactly what you're looking for. You can get a custom made cake decorated to match your special occasion. Whether its a three tier cake or personalized cookies, they will make sure they are beautiful and delicious.
Caterers know how weddings work and know what is needed. They handle the coordination and preparation of the food, drinks, and staff for the day. They keep you and your guests (and vendors!) fed and happy, helping you define the full experience of your wedding.
Photo: It's Graze-y & Layered Cakes and Bakes by Austin Denis Photography
Hiring professional bartenders is also extremely important for your wedding to go smoothly. They know how to handle events, people, alcohol, and will provide the best services. Not only will they keep you and your guests happy and hydrated, but also help avoid unwanted situations as well. Some bartenders will also assist you with what you need to purchase so you wont run out mid-reception. You can also book their mobile bars or create signature drinks for your wedding too!
Photo: Copper + Moon by Fatima Elreda Photography
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